Question 1

Do we need to get a coordinator?

Accepted Answer

While not required, we highly recommend hiring a professional planner or month-of coordinator. A good coordinator keeps everything on track from managing your timeline, vendors, and ceremony cues. This way your loved ones can enjoy the day. Not planning to hire one? Assign someone you trust to handle key setup details like a seating chart, table decor, welcome signage, etc. It’s just as important to designate someone to collect and pack these items at the end of the night to load them into a car. Need a referral? We’re happy to connect you with trusted coordinators who match your budget. We’re still happy to lead your rehearsal and ceremony!

Question 2

What will our SBV Venue Lead be in charge of?

Accepted Answer

Your SBV Venue Lead will be the main face for Scribner Bend Vineyards on your wedding day. They oversee vendor arrivals and ensure the venue is clean and set up according to plan. They stay in close contact with vendors and staff to resolve any issues smoothly. They maintain safety, enforce venue rules, and monitor the condition of event items throughout the celebration. At the end of the night, they supervise cleanup and lock-up, ensuring the celebration concludes just as seamlessly as it began.

Question 3

Who usually covers the tasks that our SBV Venue Lead does not cover?

Accepted Answer

Any responsibilities beyond our team’s scope, such as setting up or collecting personal belongings, packing vehicles, or handling items like gifts and décor, should be assigned to a coordinator (with a prior plan in place) or a designated family member or friend. If you did not hire a planner, all setup and breakdown of personal items and décor will be the responsibility of someone you’ve chosen—typically a trusted relative or friend.

Question 4

Do we have to run our own rehearsal?

Accepted Answer

If you choose to forego hiring a planner, one of our experienced SBV team members will run you through your wedding rehearsal.

Question 5

Do we need to set up tables and chairs?

Accepted Answer

Not at all! Our experienced Events Team will set up all included tables and chairs according to your requested layout. If you rent or bring in different tables or chairs, we will make sure they are where they need to be as well.

Question 6

What are we responsible for at the end of the evening?

Accepted Answer

Your designated End of Evening (parents, wedding party attendants) person is responsible for gathering and packing any decorative items you brought with you, including gifts, cards, guest book, and signs. Our crew will take care of all the heavy lifting, cleaning, and trash.

Question 7

Do you include linens and other tabletop items?

Accepted Answer

While we do include wine glasses, we do not include any linens, place settings, etc – we want to make sure that you get just the colors and styles you want! Linens, place settings, flatware, water glasses, champagne flutes, and anything else for your tables can be coordinated through Paesanos. They partner with a local company, Celebrations Party Rentals, to bring you easy access to a huge selection of items, colors, and styles. You are also welcome to rent items on your own if you so choose, but most of our couples find it much easier to go through Paesanos.

Question 8

What if we want all long tables for our reception rather than rounds?

Accepted Answer

We have just enough 8′ and 6′ tables for a traditional head table or King’s table. If you’d like all your guests seated at long tables, you can rent additional tables through a rental company. We have a great list of preferred vendors that you can reach out to.

Question 9

Can we have hard alcohol?

Accepted Answer

Due to our liquor license, hard alcohol is not allowed anywhere on property. This includes in the Bungalow and Airstream Lounge.

Question 10

Can we have a dry wedding?

Accepted Answer

You can absolutely have a dry wedding! If this is an option you are interested in, please let us know, and we’ll provide pricing for you.

Question 11

Do we have to use the “Preferred Vendors”?

Accepted Answer

The ONLY required vendor is Acoustic Events Catering. You are welcome to choose any other vendors that fit you best, whether they are on our list or not. If you choose a vendor that isn’t on the list though, there is a Non-Preferred Vendor Fee of 5% to that vendor. This 5% is based on your contract rated with that vendor. You should discuss this with vendors prior to entering into a contract with them – if their pricing doesn’t allow room for the vendor fee, then the fee will be added to your wedding contract with SBV as your responsibility to pay.

Question 12

Do we have to purchase Wedding Insurance?

Accepted Answer

Yes, we require all weddings to purchase wedding insurance. We recommend WedSafe or The Event Helper as they are very easy to use.

Question 13

What’s the maximum guest count?

Accepted Answer

225 guests April–October, 125 guests in March and November.

Question 14

Are you open year round?

Accepted Answer

With the exception of holidays we are open to the public year round. However, we only book weddings beginning mid-March until mid-November.

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